Key points
- Stock is kept in strips and loose units.
- Search by salt shows substitutes in stock.
- Reorder lists come from minimum levels and recent sales.
- Free quantity and schemes are recorded at purchase.
- Short, frequent counts keep stock accurate.
Units: strips, tablets and packs
Medicines are bought in boxes, sold in strips, and sometimes in loose tablets. The software keeps stock in the smallest unit and converts automatically, so selling 4 tablets reduces stock correctly.
Salt-wise search and substitutes
When a brand is out of stock, searching by salt (composition) shows other brands with the same salt in stock. This saves sales and helps customers, while the final choice stays with the pharmacist and prescriber.
Reordering
- Set minimum levels For regular medicines, based on daily sales and how fast your distributor delivers.
- Daily reorder list Items below their level, grouped by distributor.
- Send orders Often on WhatsApp to the distributor.
- Receive and check Against the order, with batches and expiry.
Schemes and free quantity
Distributors often give “10+1” type schemes. Recording free quantity at purchase keeps your stock and your real cost per unit correct.
Slow and seasonal medicines
Some medicines sell only in certain seasons. Stock age reports show what hasn’t moved, so you stop reordering it and return it before expiry.
Counting stock
Count one rack or one company’s products each week, by batch. Fix differences and find the cause, such as loose sales not billed.
Useful reports
| Report | Use |
|---|---|
| Reorder list | What to order today |
| Near-expiry list | What to sell or return |
| Stock by company | Distributor-wise review |
| Fast and slow movers | Buying decisions |
| Margin by item | Which medicines really pay |