Multiple units
Buy and sell the same item in different units.
- Box, piece, kg, metre, bag
- Conversion set once
- Stock right in every unit
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Hardware distribution software that buys in boxes, sells in pieces and never loses count
Buy screws by the box and sell them by the piece, keep separate rates for dealers and contractors, control credit, and send loads with e-way bill details ready. Milaan ERP is built for hardware and building material wholesalers.
- No credit card needed
- Free data import
- Multiple units per item
To: Singh Builders
Contractor price list · Site: Kankarbagh · 15 days credit
Tax invoice
| Item | Qty | Amount |
|---|---|---|
| Cement, 50 kg bagOPC 53 grade | 200 bags | ₹73,000.00 |
| Wood screws 8 × 1½″Stocked in boxes of 500Billed in pieces · 3 boxes | 1,500 pcs | ₹1,200.00 |
| PVC pipe 4″, 6 mClass B | 40 | ₹24,400.00 |
Taxable value₹98,600.00
CGST 9%₹8,874.00
SGST 9%₹8,874.00
Total₹1,16,348.00
E-way bill ready
Within credit limit
Sent on WhatsApp
Why we built it
Thousands of small items, many ways to sell them
A hardware wholesaler might stock ten thousand items: screws, hinges, pipes, paint, cement, tools. Some are bought by the box and sold by the piece, some by the kilo, some by the length. Dealers get one rate, contractors another, walk-in buyers a third. And a large share of sales is on credit to builders and contractors.
Keeping this straight in a register or basic billing software is close to impossible. Unit conversions go wrong, staff give the wrong rate, and credit to contractors grows quietly until it becomes a problem.
Milaan ERP handles multiple units and price lists without fuss. Set how many pieces are in a box once, and stock is right whichever way you sell. Each customer is linked to a price list, so the right rate appears on its own. Credit limits keep contractors from running up large unpaid bills.
Heavy loads leave with transport and e-way bill details on the invoice, and you can see stock, sales and dues from your phone.
Day-to-day headaches
What makes hardware wholesale hard, and how we fix it
These are the problems hardware wholesalers raise most often.
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Box and piece maths
You buy in boxes and sell in pieces. Converting by hand leads to wrong stock and wrong bills.
Units converted for you
Set the conversion once. Buy in boxes, sell in pieces, kilos or metres, and stock always adds up.
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Wrong rate for the wrong customer
Dealers, contractors and walk-ins pay different rates, and staff mix them up.
Price list per customer
Link each customer to a price list. The right rate appears on the bill without anyone looking it up.
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Contractor credit runs away
Contractors keep taking material for site after site while old bills stay unpaid.
Credit limits and site tracking
Set a credit limit for each contractor and track bills by site. Get a warning before going over.
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Too many items to find
With thousands of items, searching for the right size of a hinge or pipe wastes time.
Quick search by size and brand
Search by brand, size or category and find the item in a few keystrokes.
Features
Everything a hardware distributor needs, in one place
Built for big catalogues, mixed units and trade credit.
Price lists
Keep separate rates for every type of customer.
- Dealer, contractor, retail
- Price list per customer
- Bulk price updates from Excel
Contractor accounts
Supply contractors with control over credit.
- Credit limit and days
- Site-wise bills
- Statement on WhatsApp
Transport & e-way bills
Heavy loads leave with full details on the invoice.
- Vehicle and LR details
- E-way bill details ready
- Freight and loading charges
Godown stock
Know what is where across your yard and godowns.
- Stock by location
- Transfers
- Reorder levels
Quotations
Quote builders for whole projects and convert when they confirm.
- Project quotations
- Convert to invoice
- Send as PDF on WhatsApp
How it fits your day
A normal day at a hardware wholesaler, with Milaan ERP
From the first contractor call to the last truck out.
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Morning orders 9:00 am
Contractors call in material for their sites. Staff bill at the contractor rate, and the software warns if a contractor is over their credit limit.
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Loads go out 11:30 am
Cement, pipes and fittings are loaded. Vehicle and LR details go on the invoice, and e-way bill details are ready for each load.
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Company stock arrives 2:30 pm
Enter the supplier bill in boxes. The software converts to pieces for selling, so the counter can bill loose straight away.
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Evening review 7:30 pm
See the day’s sales by customer type, collections, and contractors with overdue bills. Items below reorder level are listed for tomorrow.
GST made simple
Correct GST across a huge catalogue
Most hardware and building materials are taxed at 18%. Cement moved from 28% to 18% in the GST changes of September 2025, and a few items still sit in other slabs. Almost every truckload needs an e-way bill.
Milaan ERP keeps the HSN code and rate on every item. Each invoice is calculated correctly whatever unit you sell in, e-way bill and e-invoice details come from the invoice itself, and your monthly figures are ready for your CA.
Tip: Import your item list with HSN codes and rates from Excel. One upload covers thousands of items.
- HSN and rate per itemSet once, correct in every unit.
- E-way billsDetails ready for loads over ₹50,000.
- E-invoice (IRN)For distributors above the turnover limit.
- B2B tax invoicesBuilder and contractor GSTIN handled.
- GSTR-1 and GSTR-3B summariesExport the month in one click.
Pricing
Two simple ways to get started
Most distributors choose cloud so the office, godown and salesmen work on the same live data. Offline suits a single-office setup with patchy internet.
Offline desktop
from ₹9,999 one-time + GST extra
Installed on your office computer. Works without internet.
- Four plans, single PC to unlimited LAN users
- Data stays on your PC
- Optional yearly support & updates
Online cloud
from ₹12,999 per year
Office, godown and field staff on the same data. Updates and backups included.
- Three plans, from 2 to 10 users
- Mobile app and daily cloud backup
- 7-day free trial
Prices are before 18% GST. Barcode billing, batch tracking, e-invoicing and multi-location features are in the higher plans. Need several users, a salesman app or more godowns? Ask us for a quote. Compare all plans.
FAQ
Questions hardware wholesalers ask, answered.
Can’t find your question here? Message us and a real person will reply.
Talk to our distribution team
We’ll show you multi-unit billing and price lists on a call, using your own items.
Can I buy in boxes and sell in pieces?
Yes. Set how many pieces make a box once. Buy in boxes, sell in pieces, and the software converts stock both ways. The same works for kilos, metres and bags.
Can I keep different rates for dealers and contractors?
Yes. Create a price list for each customer type and link customers to it. The right rate appears on the bill automatically.
Can I generate e-way bills from the software?
E-way bill details come straight from the invoice for loads above ₹50,000, so nothing is typed twice.
Can I track contractor bills by site?
Yes. Add the site name to each bill and see outstanding for each contractor and site. Send statements on WhatsApp.
Can I manage several godowns or a yard?
Yes. Keep stock by location and move it between godowns with transfer entries.
How do I update prices for thousands of items?
Export the item list to Excel, change the rates and import it back. Prices update in one go.
How much does it cost?
The offline desktop plan starts at ₹9,999 as a one-time payment and online cloud plans start at ₹12,999 per year, both before 18% GST. Features such as barcode billing, batch tracking, e-invoicing and multi-location are in the higher plans, so tell us what you need and we’ll suggest the right one.
Can you move my data from my old software?
Usually yes. If your old software can export items, parties and opening balances to Excel, our team will import them for you, so you start with your real stock and outstanding.
Related solutions
More for building material businesses
Right unit, right rate, right on time
Try Milaan ERP at your business for 7 days. We’ll import your items, price lists and customers, free of charge.