Serial tracking
Every unit is traceable from the brand to the dealer.
- Bulk serial scanning
- Serials on dealer invoices
- Search by serial
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Electronics distribution software that tracks every serial to every dealer and every scheme to every claim
Scan serials into stock and onto dealer invoices, bill each dealer at their tier price, apply brand schemes, and get e-invoice and e-way bill details from the invoice itself. Milaan ERP is built for distributors of TVs, appliances and gadgets.
- No credit card needed
- Free data import
- Serials on every invoice
To: City Digital (Tier A dealer)
Invoice #ED-7781 · 21 days credit
Tax invoice
| Item | Qty | Amount |
|---|---|---|
| 43-inch smart TVModel TV43-UHD10 serials scanned | 10 | ₹2,43,000.00 |
| Soundbar 120 WModel SB-120Target scheme: ₹300 / unit | 15 | ₹1,03,500.00 |
Taxable value₹3,46,500.00
CGST 9%₹31,185.00
SGST 9%₹31,185.00
Total₹4,08,870.00
E-invoice IRN
E-way bill ready
Sent on WhatsApp
Why we built it
High-value stock needs tight control
As an electronics distributor, every unit you move is worth thousands of rupees. Brands expect serial-level records, dealers expect warranty support, and every quarter brings new schemes, targets and price changes. A single wrong serial or missed scheme claim can cost more than a month’s margin on that product.
Doing this with spreadsheets alongside a basic billing tool means serials are copied by hand, scheme payouts are worked out late, and dealer credit grows without anyone noticing.
Milaan ERP tracks serials from the brand’s invoice to the dealer’s invoice. Each dealer is linked to a price tier, brand schemes are recorded against every sale, and credit limits stop billing to dealers who are already overdue. E-invoice and e-way bill details come from the invoice, so there is no double entry.
You can see stock, sales and dealer dues on your phone at any time.
Day-to-day headaches
Where electronics distributors lose money, and how we fix it
These are the issues electronics distributors raise with us most often.
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Serials copied by hand
Serial numbers are typed onto dealer invoices, and a single mistake causes warranty and claim problems later.
Scan serials in and out
Scan serials when stock arrives and again on the dealer invoice. Search any serial to see where it went.
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Scheme claims worked out late
Brand schemes and targets are calculated at the end of the quarter, and money is left unclaimed.
Schemes tracked on every sale
Record schemes against models and dealers. Claim reports are ready whenever the brand asks.
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Wrong price for the dealer
Different dealers get different rates, and staff sometimes bill at the wrong one.
Price tier per dealer
Link each dealer to a tier. The right rate fills in on its own.
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Dealer credit out of control
Big dealers keep ordering while old invoices stay unpaid.
Credit limits that block
Set credit limits and days. Billing warns you, or stops, when a dealer is over.
Features
Everything an electronics distributor needs, in one place
Serials, schemes, credit and compliance in one software.
Dealer price tiers
Bill every dealer at the right rate without looking it up.
- Tier per dealer
- Model-wise tier prices
- Bulk price updates
Brand schemes & targets
Keep track of what each brand owes you.
- Per-unit and target schemes
- Scheme on every sale
- Claim reports by brand
Credit control
Keep dealer outstanding healthy.
- Credit limit and days
- Bill-wise outstanding
- Reminders on WhatsApp
Returns & replacements
Handle defective units sent back by dealers.
- Return by serial
- Replacement tracking
- Pending claims with brands
E-invoice & e-way bills
Compliance details come straight from the invoice.
- E-invoice (IRN)
- E-way bill details
- Transport and LR on invoice
How it fits your day
A normal day at an electronics distributor, with Milaan ERP
From the brand truck to the dealer invoice.
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Morning orders 9:30 am
Dealers send orders. Staff check stock by model and bill each dealer at their tier price, with a warning for anyone over their credit limit.
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Brand stock arrives 12:00 pm
Enter the brand’s invoice and scan every serial. Units are in stock and ready to sell within minutes.
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Dispatch 3:00 pm
Serials are scanned onto dealer invoices. E-invoice and e-way bill details are ready, and goods leave with the transporter.
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Evening review 7:30 pm
See the day’s sales by brand and dealer, scheme amounts earned, collections and overdue dealers.
GST & compliance
E-invoices, e-way bills and correct GST
Most consumer electronics are now taxed at 18%, after the GST changes of September 2025 moved items such as larger TVs and air conditioners down from 28%. Most electronics distributors are above the ₹5 crore turnover limit for e-invoicing, and nearly every consignment needs an e-way bill.
Milaan ERP keeps the HSN code and rate on every model. E-invoice and e-way bill details are taken from the invoice itself, and your GSTR-1 and GSTR-3B figures are ready for your CA each month.
Tip: If a rate changes, update the model once and it applies from the next invoice. Old invoices stay as they were.
- HSN and rate per modelSet once, applied on every invoice.
- E-invoice (IRN)Details straight from the invoice.
- E-way billsReady for consignments over ₹50,000.
- Credit and debit notesFor returns and scheme settlements.
- GSTR-1 and GSTR-3B summariesExport the month in one click.
Pricing
Two simple ways to get started
Most distributors choose cloud so the office, godown and salesmen work on the same live data. Offline suits a single-office setup with patchy internet.
Offline desktop
from ₹9,999 one-time + GST extra
Installed on your office computer. Works without internet.
- Four plans, single PC to unlimited LAN users
- Data stays on your PC
- Optional yearly support & updates
Online cloud
from ₹12,999 per year
Office, godown and field staff on the same data. Updates and backups included.
- Three plans, from 2 to 10 users
- Mobile app and daily cloud backup
- 7-day free trial
Prices are before 18% GST. Barcode billing, batch tracking, e-invoicing and multi-location features are in the higher plans. Need several users, a salesman app or more godowns? Ask us for a quote. Compare all plans.
FAQ
Questions electronics distributors ask, answered.
Can’t find your question here? Message us and a real person will reply.
Talk to our distribution team
We’ll show you serial tracking and scheme reports on a call, using your own brands and dealers.
Can I track serial numbers on wholesale invoices?
Yes. Scan serials when stock arrives and again on each dealer invoice. Search any serial to see the brand invoice, the dealer it went to and the date.
Can I generate e-invoices and e-way bills?
Yes. E-invoice (IRN) and e-way bill details come straight from the invoice, so nothing is typed twice.
How are brand schemes tracked?
Set up per-unit or target schemes by brand and model. Every sale records the scheme earned, and claim reports are ready whenever you need them.
Can I bill dealers at different prices?
Yes. Create price tiers and link each dealer to one. The right rate fills in on every invoice.
How does dealer credit control work?
Set a credit limit and credit days for each dealer. Billing staff see a warning, or are stopped, when a dealer is over the limit or has overdue invoices.
How are defective returns handled?
Take returns by serial, issue a credit note or a replacement, and track units sent back to the brand.
How much does it cost?
The offline desktop plan starts at ₹9,999 as a one-time payment and online cloud plans start at ₹12,999 per year, both before 18% GST. Features such as barcode billing, batch tracking, e-invoicing and multi-location are in the higher plans, so tell us what you need and we’ll suggest the right one.
Can you move my data from my old software?
Usually yes. If your old software can export items, parties and opening balances to Excel, our team will import them for you, so you start with your real stock and outstanding.
Related solutions
More for electronics businesses
Every serial traced, every scheme claimed
Try Milaan ERP at your distribution business for 7 days. We’ll import your models, dealers and opening stock, free of charge.